This is an important distinction that I feel is generally confused by most users.
What is the difference between a backup and a sync? Firstly, we have to understand that any sync (cloud or local server) is designed to give replication of files and folders that is updated in real time. This means that if you delete an item off of your computer, it deletes off of the could or server sync’d account at the same time. A backup is a snapshot of all of your files and folders in their exact condition at the time of backup. Generally, it is best practice to have an incremental backup of all of your files and folders – ideally every 15 minutes. This allows you to restore in the event of accidental deletion, virus manipulation of your files, etc. 15 minutes of lost work is way better than a bunch of corrupt files.
Syncing to the cloud is most beneficial when you want to access your files from a different computer. You can either access them in a web browser or on another machine configured to download the files automatically. Think home and office computers with the same files that stay up-to-date all of the time.
There is no reason any business (no matter how large or small) shouldn’t be backing up their essential files. Ideally these files are backed-up locally (hard drive or server drive) AND in the cloud. You shouldn’t overlook this essential tool that will save you when disaster strikes.
Syncing files to the cloud, in my opinion, is another essential practice for all businesses. The ease of access to essential documents will increase your efficiency immensely. Give us a call or shoot us an email to learn more about how backups and cloud syncing can improve your business today!